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Resumes & Letters: Thank You Letters
Resumes | Cover
Letters | Thank You Letters
Other Correspondence | References
The thank you letter is perhaps one of the most overlooked components in a successful job search. When conducting a job search, you should always strive to stand out from the other candidates. One of the most effective ways to distinguish yourself from the crowd is by sending a thank you letter.
Tips
- Be Prompt!
Don't Delay. A thank you letter should be sent within 24-48 hours after the interview. It helps to remind the interviewee of key issues you discussed, highlights your qualifications and reiterates your continued interest in the position. - Paper
Your letter should be typed and sent on good quality paper, 81/2x11. - Format
Follow standard business letter format for construction of your thank you letter. View the Thank You Letter Guidelines. View a Sample Thank You Letter. - Be Specific
Remind the employer of the specific date that you met (remember that "yesterday" is meaningless once a letter has been mailed). Remind them of key points from your discussion. The more specific you are, the more your interviewer will remember you from the crowd. - Be Professional
Although you are expressing appreciation, the thank you letter is still a business communication. Be sure to follow appropriate business letter guidelines and use professional language. - Be Concise
Hit your key points quickly. The thank you letter should serve to remind the interviewer of your interview, not revisit the conversation word for word.
Important Points to Remember
Although standards are changing and some employers have indicated that
they appreciate receiving thank you notes through email, UCS recommends
that you send hard copy thank you letters through the mail. Email can
be a very effective and immediate reminder for a recruiter who is on
the road, but it lacks the permanence and formality of a letter.
You may wish to first send an email thank-you in order for the employer to receive it quickly; however, be sure to follow up with a hard copy immediately. Remember, although email might seem less formal, any form of communication should be considered professional correspondence. Make sure your language and tone reflects that standard.
Questions, comments? Email us
at ucs@unc.edu
919-962-6507
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